Last updated: April 2026

 

This Privacy Policy explains how personal data is collected, used, and protected in

connection with the Coffee Meets Belgian House Music website

(https://www.coffeemeetsbelgianhousemusic.be/) and the registration process for Coffee

Meets Belgian House Music event.

 

1. Data Controller

The data controller for this event is:

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Top of the Crop

(hereinafter referred to as "the Organizer")

Co-hosts and partners involved in this event:

•     Café de Colombia / Federación Nacional de Cafeteros (FNC)

•     BRITA Benelux B.V.

       Data may be shared with partners for event communication.

 

2. Legal Basis

The processing of your personal data is based on:

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•.     Your explicit consent (Article 6(1)(a) GDPR), provided when submitting the

        registration form;

•.     The performance of a contract or pre-contractual measures (Article 6(1)(b) GDPR),

         where applicable;

•      Legitimate interests pursued by the Organizer (Article 6(1)(f) GDPR), such as

        communicating event updates.

 

3. Personal Data We Collect

Through the registration form on https://www.coffeemeetsbelgianhousemusic.be/, we collect the following personal data:

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•      First and last name

•      Email address

•      Invited by (selected from: Café de Colombia, BRITA, or Top of the Crop)

•      Number of tickets requested (1 or 2)

 

4. Purpose of Processing

Your personal data is collected and processed for the following purposes:

 

•      To register you for and manage your participation in Coffee Meets Belgian House

        Music;

•      To send you event-related communications (confirmations, reminders, updates);

•      To share relevant event information with co-hosts and partners (Federación Nacional

        de Cafeteros (FNC) and BRITA Benelux B.V.) for event communication purposes;

•      To respond to inquiries or requests submitted via the website;

•      To comply with legal obligations.

 

5. Data Sharing

Your personal data may be shared with:

​

•     Café de Colombia / Federación Nacional de Cafeteros (FNC) and BRITA Benelux

       B.V., as co-hosts of Coffee Meets Belgian House Music, strictly for event

communication purposes;

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•.    Third-party service providers (e.g., email platforms, event management tools) acting

as data processors on our behalf, bound by appropriate data processing agreements;

•.    Public authorities, if required by law.

       We do not sell your personal data to third parties.

 

6. Data Retention

Your personal data will be retained for as long as necessary to fulfil the purposes described in this policy, and in any case no longer than 12 months after the event, unless a longer retention period is required by law.

 

7. International Transfers

If any of our partners or service providers are located outside the European Economic Area

(EEA), we ensure that appropriate safeguards are in place (e.g., Standard Contractual

Clauses) in accordance with GDPR requirements.

 

8. Your Rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

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•.    Right of access – you may request a copy of the personal data we hold about you;

•.    Right to rectification – you may request correction of inaccurate data;

•     Right to erasure – you may request deletion of your data, subject to legal obligations;

•     Right to restriction of processing – you may request that we limit how we use your

       data;

•     Right to data portability – you may request your data in a structured, machine-

       readable format;

•     Right to object – you may object to processing based on legitimate interests;

•     Right to withdraw consent – where processing is based on consent, you may

       withdraw it at any time without affecting the lawfulness of prior processing.

 

To exercise any of these rights, please contact us at: 25062026@topofthecrop.coffee

 

9. Right to Lodge a Complaint

If you believe your data is being processed unlawfully, you have the right to lodge a

complaint with the Belgian Data Protection Authority (Gegevensbeschermingsautoriteit /

Autorité de protection des données):

Rue de la Presse 35 / Drukpersstraat 35

1000 Brussels, Belgium

www.dataprotectionauthority.be

10. Contact

For any questions or requests regarding this Privacy Policy, please contact:

​

Top of the Crop

Email: 25062026@topofthecrop.coffee

Address: Grotesteenweg 74, Antwerp, Belgium

 

11. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. The most current version will

always be available on https://www.coffeemeetsbelgianhousemusic.be/.
We encourage you to review this page periodically.